Exhibitor Information & Guidelines Minimize

EXHIBIT INFORMATION 

The Illinois High School Theatre Festival invites businesses, colleges, and universities to exhibit at this year’s Festival. The exhibit area will be located in the Brown Ballroom at the Bone Student Center at Illinois State University, Normal, IL. Set-up will begin at noon on Thursday, January 9, 2020. Any college or university planning to participate in the audition process at the Festival is required to provide an exhibit that will be staffed by its personnel. Everyone involved in staffing exhibits at the Festival must be officially registered as a participant with your company or university.

Festival participants will visit the exhibit area during the following hours:

Thursday, January 9, 2020                    4:00 pm – 10:00 pm
Friday, January 10, 2020    8:00 am – 10:00 pm
Saturday, January 11, 2020    9:00 am – 3:00 pm

Exhibitors are expected to stay through 3:00 pm on Saturday!


PLEASE NOTE: Exhibit space is LIMITED! Due to the increasing size of the Festival and the capacity of the facilities, exhibit spaces are at a premium and will fill quickly.


EXHIBIT REGISTRATION FEES 

Exhibit Space for an Illinois Theatre Association member: $160.00
Exhibit Space for a non-Illinois Theatre Association member: $200.00

Exhibit space includes: (1) – 8’ table, (2) – chairs, electricity, and (2) attendee registrations.

Additional Exhibitors: $50.00 each (your exhibit space fee includes 2 exhibit registrations)

An online list of all exhibitors attending the 2020 Festival will be made available to all schools. Your organization name and website address will be listed on the website and Guidebook app and will alert attendees to your presence at the Festival before the weekend arrives.


REGISTRATION DEADLINES 

The deadline to register as an exhibitor is October 18, 2019. After October 18, an additional $50.00 registration late fee will be assessed as well as a $15.00 per person late fee.  On-site registrations will NOT be accepted.


OTHER IMPORTANT EXHIBITOR INFORMATION  

Transportation, Parking, Meals, Lodging, and Maps: Click here for information.

Shipping Information: Please arrange to have your materials arrive at the Bone Student Center between January 7-9, 2020. The Bone Student Center is completely closed from December 23, 2019 – January 1, 2020. They will not accepted any packages that arrive prior to January 7.

Ship to:

Illinois State University – Bone Student Center
IHSTF – Exhibitor Name
Attn: Paula Morrill
200 N. University Street
Normal, IL 61761

Load-In Map and Instructions: Click here for more information (will be available on September 9th)


EXHIBITOR GUIDELINES 

  • Please be aware that all exhibitors must provide their own audio-visual equipment and extension cords, as neither the University nor the Festival will be responsible for providing those items.
  • Illinois Theatre Association policies do NOT permit the selling of merchandise by exhibitors during the Festival.  Complimentary items (no food or liquids please) are encouraged!
  • Photo or video of participants is strictly prohibited without the express written permission of the Illinois Theatre Association.

We appreciate the crucial service that exhibitors and workshop leaders provide for the Festival and students, but there are a few guidelines we must clarify:

  • Any display, workshop, or promotion must clearly meet the needs of the students and/or sponsors attending the Festival.
  • Educational recruiters must be connected to accredited institutions.
  • Workshops cannot be used to actively sell products or services.
  • Workshops and exhibitor participation must be of quality and valuable to the education and support our students and sponsors.

The Festival Committee reserves the right to reject the participation of any exhibitor or workshop leader who they feel does not meet the above guidelines.


QUESTIONS 

Your support of the Illinois High School Theatre Festival is greatly appreciated.  By participating in the Festival, you help us touch the lives of more than 4,000 high school students, educators, and theatre professionals.  Please let us know if you have any questions or concerns.

Jason Stevens 
224-392-5823
exhibits@ihstf.org
                 Ken Ruffalo
630-777-6393
exhibits@ihstf.org 

SUBMIT THE ONLINE EXHIBITOR REGISTRATION FORM