Exhibitor Information & Guidelines Minimize

EXHIBIT INFORMATION 

The Illinois High School Theatre Festival invites businesses, colleges, and universities to exhibit at this year’s Festival. The exhibit area will be located in the Krannert Center for the Performing Arts at the University of Illinois Urbana-Champaign. Set-up will begin at Noon on Thursday, January 12, 2023. Any college or university planning to participate in the audition process at the Festival is required to provide an exhibit that will be staffed by its personnel. Everyone involved in staffing exhibits at the Festival must be officially registered as a participant with your company or university.

Festival participants will visit the exhibit area during the following hours (schedule subject to change; please check back in December for updates):

Thursday, January 12, 2023          4:00 pm – 8:30 pm
Friday, January 13, 2023    8:00 am – 10:00 pm
Saturday, January 14, 2023    9:00 am – 3:00 pm

Exhibitors are expected to stay through 3:00 pm on Saturday!


PLEASE NOTE: Exhibit space is LIMITED! Due to the increasing size of the Festival and the capacity of the facilities, exhibit spaces are at a premium and will fill quickly.


 

EXHIBIT REGISTRATION FEES 

Exhibit Space for an Illinois Theatre Association Member: $160.00
Exhibit Space for a non-Illinois Theatre Association Member: $200.00

Exhibit space includes: (1) 8’ table, (2) chairs, electricity, and (2) attendee registrations.

Additional Exhibitors: $50.00 each (your exhibit space fee includes 2 exhibit registrations) --- $65.00 for late registrants

Payment can be made online by credit card, or a check payable to University of Illinois can be sent to:

UIUC Conference & Event Services
1401 W. Green St.
Urbana, IL 61801

Note: This is a new address compared to the last UIUC Festival in 2019. Please let your admin office know.

An online list of all exhibitors attending the 2023 Festival will be made available to all schools. Your organization name and website address will be listed on the website and Guidebook App and will alert attendees to your presence at the Festival before the weekend arrives.

CLICK HERE TO REGISTER AS AN EXHIBITOR

This is a new registration system, so you will likely need to create an account to start.


REGISTRATION DEADLINES 

 

The deadline to register as an exhibitor is October 21, 2022 November 11, 2022. After October 21 November 11, an additional $50.00 registration late fee will be assessed as well as a $15.00 per person late fee. On-site registrations will NOT be accepted.


OTHER IMPORTANT EXHIBITOR INFORMATION  

 

Transportation, Parking, Meals, Lodging, and Maps

Shipping Information: Please arrange to have your materials arrive at the UIUC Krannert Center for the Performing Arts between January 9-12, 2023.

Ship to:

UIUC Krannert Center for the Performing Arts
IHSTF – Exhibitor Name
Attn: Lisa Lillig
500 S. Goodwin Ave.
Urbana, IL 61801

Load-In Map and Instructions (link to come)


EXHIBITOR GUIDELINES

 

  • Please be aware that all exhibitors must provide their own audio-visual equipment and extension cords, as neither the University nor the Festival will be responsible for providing those items.
  • Illinois Theatre Association policies do NOT permit the selling of merchandise by exhibitors during the Festival. Complimentary items (no food or liquids please) are encouraged!
  • Photo or video of participants is strictly prohibited without the express written permission of the Illinois Theatre Association.

We appreciate the crucial service that exhibitors and workshop leaders provide for the Festival and students, but there are a few guidelines we must clarify:

  • Any display, workshop, or promotion must clearly meet the needs of the students and/or sponsors attending the Festival.
  • Educational recruiters must be connected to accredited institutions.
  • Workshops cannot be used to actively sell products or services.
  • Workshops and exhibitor participation must be of quality and valuable to the education and support of our students and sponsors.

The Festival Committee reserves the right to reject the participation of any exhibitor or workshop leader who they feel does not meet the above guidelines.


QUESTIONS 

 

Your support of the Illinois High School Theatre Festival is greatly appreciated. By participating in the Festival, you help us touch the lives of more than 4,000 high school students, educators, and theatre professionals. If you have any questions or concerns, please contact:

Jessi Lim  
exhibits@ihstf.org
         Kristin Koski
exhibits@ihstf.org

SUBMIT THE ONLINE EXHIBITOR REGISTRATION FORM

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